Payroll calculation

SCHNEIDER GROUP offers comprehensive payroll calculation services in strict compliance with Ukrainian legislative requirements. We ensure full privacy of salary data and support our clients in communication with authorities. Thanks to in-house legal expertise we guarantee that our calculations take into account all local legal changes as well as corporate standards and requirements of international head offices.

We will take on one of the most demanding areas of accounting and tax reporting - payroll administration to help your business save time and money on routine operations, and minimise the risks of errors, delays and corresponding penalties and fines. We offer:

  • General advice on payroll administration and legislative framework
  • A team of skilled professionals for smooth service delivery
  • Administration of payroll, taxes and social security contributions
  • Obligatory reporting and interactions with authorities on your behalf
  • Transformation of reporting for head office into Ukrainian, English and German upon requests
  • Collaboration and data exchange via headquarters only, without contacting the local office upon request 

SCHNEIDER GROUP’s payroll administration service includes:

  • Payroll administration and salary calculation.
  • Processing of vacation payments, sick leaves, business trip expenses, and time off.
  • Calculation of average earnings, and preparation of vacation and business trip orders.
  • Calculation of payments for work at weekends, public holidays, and overtime.
  • Calculation of overtime for an accounting period when the principle of total hours worked is applied.
  • Preparation of Personal Income Tax (PIT) statements, payroll reports, and statements in any format upon request of client’s employees.
  • Calculation of Personal Income Tax to be included in an employee's income if business trip expenses exceed statutory requirements.
  • Accrual of bonuses and compensation payments.
  • Calculation of taxes and contributions to state authorities and funds.
  • Import and export of payroll data from any accounting system.
  • Secure emailing of pay slips (electronic or paper form).
  • Management of employee dismissal, including compensation calculation, preparation of necessary documents and employee’s labour book fill in.
  • Monthly handover of the payroll register containing pay slips and data on wage calculations for each employee.
  • Preparation of reports for authorities.
  • Reconciliation of calculations.

What you get

We take into account all possible factors affecting payroll calculation, such as hazard pay, compensation, shift work, hourly wages, sick pay, holiday pay and business trip expenses according to company policies. We calculate payments and prepare regulatory reporting for each legal entity in case your business has several of them.
We fully guarantee security and confidentiality of information on employee salaries. Our payroll administration specialists are carefully selected and screened, their employment contracts include a non-disclosure clause. Upon client’s request we sign the regulation on trade secrets for even more safety.
We provide regular payroll reconciliation, prepare mandatory reporting and interact with corresponding local authorities on behalf of our clients, including migration authorities and the Tax Service. We call on our in-house tax experts to resolve complex situations.
Payroll calculations are managed by a team. This minimises the risks associated with sick leave, maternity leave or unexpected departure of a full-time employee. Our specialists constantly update their knowledge, to ensure that calculations are fully legally compliant. We work both remotely and in client’s office.  
With an in-house developed add-on to records management system, we automatically email pay slips to client employees with confidential salary information secured with an individual password. Thanks to automation, the risk of sending the wrong pay slip by mistake is eliminated. Our specialists answer the questions of your employees about pay slips and payments.
If needed we can customise and adjust your records management system or migrate to a new one. We can review your calculations and evaluate the accuracy of your tax register and other parameters to ensure a smooth transition. Our payroll administration solution is integrated with electronic HR document management systems.  

Why Schneider group

We have provided accounting and tax services for international companies operating in Ukraine for over 16 years. Since the company was founded, we have never had a claim against the insurance that covers our professional risks.
We analyse your current business processes for payroll and employee benefits calculations, inform you about all detected risks, propose solutions to mitigate them, and notify you whenever legal changes require adaptations. We guarantee timely payments and reporting.
Each client has a dedicated contact person with relevant industry experience to answer questions about wage payments and benefits. If necessary, they will call on SCHNEIDER GROUP specialists in tax, legal and more to resolve complex issues.
We respond to all client requests within 24 hours. As an additional security measure, we use a special verification file containing your company’s calculation methodology, which is unique to each client and subject to your approval before any payment is made.

Since 2006 SCHNEIDER GROUP has been supporting international companies expanding to Ukraine. Our portfolio includes a full scope of services: from market analysis and partner search to complete accounting outsourcing, legal and tax consulting, and interim management services. We take over all non-core business functions so that our clients can focus on developing their business. We help our clients establishing subsidiaries in Ukraine compliant with local legislative requirements and transparent for international management. Our experts offer advice on best practices to optimise processes, reduce risks and minimise costs.

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